BYLAWS

 

OF THE

 

FAIRFIELD COUNTY FISH AND GAME PROTECTIVE ASSOCIATION

 

INCORPORATED

 

 

 

 

 

 

ADOPTED:        December 5, 1960

 

AMENDED:       September 30, 1980

                             June, 1981

                             February, 1982

                             January 15, 1983

                             June 6, 1983

                             March, 1984

                             March 4, 1985

                             September 14, 1992

                             June 18, 1998

 

REVISED:          September, 2006

 

 


 

 

 

 

 

TABLE OF CONTENTS

 

 

 

Table of Contents:                                                                                             2 - 6

 

Preamble:                                                                                                                 7

 

Article I:  Name                                                                                                        7

 

Article II:  Offices                                                                                                     7

 

Article III:  Members                                                                                               7

 

            Section 1, Class of Members:                                         7

 

                  Senior Members:                                        7

                  Associate Member:.                                   8

                  Sub-Senior Members:                               8

                  Junior Members:                                        8

            Life Members:                                              8

            Honorary Members:                                   8

 

            Section 2, Limit of Membership:                         9                     

 

            Section 3, Voting Rights:                                                 9

 

            Section 4, Election of Members:                                    10

 

            Section 5, Termination of Membership:                       10

 

            Section 6, Resignation:                                                    10 

 

            Section 7, Reinstatement :                                               10

 

            Section 8, Transfer of Membership:                              10

 

      Section 9, Powers and Duties:                                       10 

 

            Section 10, Work Assessments:                                    11

            Section 13, Cessation of Property Interest on

Termination of Membership:                               11

 

            Section 14, Membership Waiting List:                          11

 

 

Article IV:  Meetings of Members                                                                      11

 

            Section 1, Annual Meetings:                                           11

                       

            Section 2, Regular Meetings:                                          12

 

            Section 3, Special Meetings:                                           12

 

            Section 4, Place of Meeting:                                            12

 

            Section 5, Notice of Meeting:                                          12

 

            Section 6, Quorum:                                                            12

 

            Section 7, Conduct of Meetings:                                    12

 

Article V:  Board of Governors                                                                           12

 

            Section 1, General Powers:                                             12

 

            Section 2, Residuary Powers:                                        12 

 

            Section 3, Tenure:                                                             12 

 

            Section 4, Nominations and Elections:                        12

 

            Section 5, Regular Meeting:                                            13 

 

            Section 6, Notice of Actions:                                           13 

 

            Section 7, Special Meetings:                                           13

 

            Section 8, Notice of Special Meetings:                         13

 

            Section 9, Quorum:                                                            13 

 

            Section 10, Manner of Acting:                                         13                               

 

            Section 11, Restricted Operating Fund:                       13 

Article VI:  Officers                                                                                     13

 

            Section 1, Positions:                                                         13 

 

            Section 2, Election and Term of Office:                        14 

 

            Section 3, Removal:                                                          14 

 

            Section 4, Vacancies:                                                       14 

 

            Section 5, Duties of Officers:                                          14

 

                  President:                                                     14

                  Vice-President:                                           14 

                  Treasurer:                                                    14

                  Recording Secretary:                                15 

                  Corresponding Secretary:                       15 

                  Membership Secretary:                            15 

                  Past President:                                           16 

                  Audit and Budget Secretary:                  16 

                  Legislative Secretary:                               16

                  Community Relations Secretary:           16

 

Article VII:  Executive Committee                                                                       16

 

            Section 1, Membership:                                                    16

 

            Section 2, Purpose of the Executive Committee:      16 

 

            Section 3, Executive Committee Meetings:                 17 

 

            Section 4, Limits of the Executive Committee:           17 

 

Article VIII:  Chairmen of Elected Committees                                                17

 

      Section 1, Chairmen:                                                         17

                                         

            Section 2, Election and Term of Office:                        17

                       

            Section 3, Removal:                                                          17 

 

            Section 4, Vacancies:                                                       17 

 

            Section 5, Rules:                                                                17 

 

            Section 6, Duties of Committees:                                  18

 

                        General:                                                        18

                   Activities:                                                     18       

                  Archery:                                                        18 

                  Fish and Stream:                                        18

                  House and Grounds:                                18 

                  Hunting:                                                        18 

                  Land Management:                                    19

                  Pistol and Rifle:                                          19 

                  Skeet:                                                            19 

                  Sporting Clays:                                           19 

                  Trap:                                                              19 

 

            Section 7, Committee Reports:                                      20

 

            Section 8, Meeting Attendance:                                     20 

 

Article IX:  Special Committees                                                                          20

 

            Section 1, Special Committees:                                     20

 

            Section 2, Vacancies:                                                       20

 

            Section 3, Rules:                                                                20

 

            Section 4, Nominating Committees:                             20  

 

Article X:  Books and Records                                                                           20

 

            Section 1, Records:                                                           20

 

            Section 2, Custody of Papers, Reports,

and Records:                                                          21 

 

Article XI:  Fiscal Year                                                                                           21

 

Article XII:  Dues and Membership                                                                    21

 

            Section I, Annual Dues:                                                    21 

 

            Section 2, Payment of Dues:                                           21 

 

            Section 3, Default / Termination of Membership:      21       

 

            Section 4, Leave of Absence/Inactive Status:            21

 

            Section 5, Death of a Member:                                        21

 

Article XIII:  Disbursement of Assets of the Association                             22

 

            Section 1:  Sale of Land:                                                  22

 

            Section 2:  Use of Proceeds:                                          22

 

            Section 3:  Liquidation of Assets:                                  22

 

Article XIV:  Seal                                                                                                     22

 

Article XV:  Amendments to Bylaws                                                                 22

 

Article XVI:  Certificate of Indebtedness                                                          23

 

            Section 1:  Purchase of Certificate:                               23

 

            Section 2:  Conditions:                                                     23

 

            Section 3:  Installment Payments:                                 23

 

            Section 4:  Postponement of Certificate:                     23

 

 


 

Preamble:

 

The purpose of this organization shall be as follows:

 

 

 

 

 

 

 

Article I:  Name

 

The name of the Association shall be the Fairfield County Fish and Game Protective Association, Incorporated (the "Association")

 

Article II:  Offices

 

The principal offices of the Association shall be located in the Town of Newtown, County of Fairfield and State of Connecticut.

 

Article III:  Members

 

Section 1, Class of Members:  The Association shall have six classes of members. The designation of such classes and the qualifications and rights of the members of such classes shall be as follows:

 

(a)               Senior Members: Senior members shall be adult citizens or bona fide resident aliens of the United States of America of the age of twenty-one (21) years and upwards.

(b)               Associate Member: This membership is limited to the lawful spouse/significant other of a Senior or Life member. An Associate member may not vote but may serve on a committee.

(c)               Sub-Senior Members: Sub-senior members shall be those who have attained the age of seventeen (17) years and have not attained the age of twenty-one (21) years by January 1st and shall be a dependent or lineal descendant of a Senior or a Life member. A Sub-senior member may also, with permission of the Board of Governors, be sponsored by a Senior or Life member while being a non­dependent or non-lineal descendant of the Senior or Life member.

(d)               Junior Members: Junior members shall be those that have not yet attained the age of seventeen (17) years by January 1st and shall be a dependent or lineal descendant of a Senior or a Life member. A Junior member may also, with permission of the Board of Governors, be sponsored by a Senior or Life member while being a non-dependent or non-lineal descendant of the Senior or Life member.

(e)               Life Members: Life members shall be such persons recommended and approved under the rules set forth by the Board of Governors and elected by the body.

·         Any member seeking Life membership shall submit such request in writing, on the appropriate application form,  to the President for consideration by the Board of Governors.

·         The following shall be the criteria upon which the Board of Governors approves or denies the request:

 

1.                  The applicant must be at least 65 years of age at the time the application is made.

2.                  The applicant must be a Senior member in good standing for at least 25 consecutive years. For the purpose of calculating consecutive years of membership, time taken as a approved leave of absence shall not count towards this total, nor shall the applicant lose credit for prior consecutive years of Senior membership once he reinstates his active senior membership.

3.                  The applicant must have made some significant contribution to the Association which the Board of Governors deems justifies Life membership.

4.                  The applicant must be recognized by the Board of Governors to be a 'suitable person' to be granted Life membership.

 

·         After approval by the Board of Governors, the President shall submit the proposal to the membership for a vote at the next membership meeting.

 

·         Dues and capital assessments shall be waived for life members.

 

 

(f)                 Honorary Members: Honorary members shall be such persons recommended and approved under the rules set forth by the Board of Governor and elected by the body.  Honorary membership for neighbors requires residence, not just property ownership.

 

·         Any proposal to grant Honorary membership to any individual shall be submitted to the President, on the appropriate application form,  for consideration by the Board of Governors.

 

·         The following shall be the criteria upon which the Board of Governors approves or denies the proposal:

 

1.      The proposed Honorary member may not previously have been denied membership in the Association.

2.      The proposed Honorary member must have made some significant contribution to the Association or sportsmen in general, or, for some other reason, the Board of Governors must deem that such Honorary membership is in the best interests of the Association.

3.      The proposed Honorary member must be recognized by the Board of Governors to be a 'suitable person' to be granted Honorary membership.

4.      After approval by the Board of Governors, the Honorary member will be introduced to the membership at the next membership meeting.

5.      Honorary membership shall be reviewed annually by the Board of Governors and renewed or not at their discretion.

 

Section 2, Limit of Membership:  The membership will be limited to a number of dues paying Senior members determined by the Board of Governors. The Board may change the limit of dues paying Senior members as they feel necessary for the group welfare and benefit of the association.

 

Exception to Limit of Membership:

(a)            The above limit may be exceeded if a Sub-senior member or non-dependant Sub-senior member attains the age of 21 and requests membership. This request shall be granted, upon required vote of the membership, without requirement of the waiting list if applied for within one year of the attainment of the age of 21 or longer if an extension has been granted for reasons such as continuation of education or military service.

(b)            The above limit may also be exceeded if the Board of Governors has granted a member a "leave of absence". (as in Article X, Section 4) At his request, this member will be re­instated as a full Senior member without regard to the current number of Senior members.

 

In the event either of the above exceptions are implemented and cause the established limit to be exceeded, no additional members will be admitted until attrition reduces the membership number below the established limit.

 

Section 3, Voting Rights:  Voting rights shall be limited to Senior members and Life members in good standing, and each member shall be entitled to one vote on each matter submitted to a vote of the members.

 

Section 4, Election of Members:  Members shall be elected by the body. An affirmative vote of 90% of the members entitled to a vote at a meeting of the Association shall be required for election.

 

Section 5, Termination of Membership:  The Board of Governors, by affirmative vote of two-thirds of all the members of the board, may suspend or expel a member for cause after an appropriate hearing by the Grievance Committee and prior notification to the general membership.  Members being terminated will be sent a definitive letter of termination by the Membership Secretary.

 

 

Section 6, Resignation:  Any member may resign by filing a written resignation with the Membership Secretary, but such resignation shall not relieve the member so resigning of the obligation to pay any dues, assessments, or other charges having been accrued and unpaid.

 

Section 7, Reinstatement:  Upon written request by a former member filed with the Membership Secretary, the Board of Governors, by an affirmative vote of two-thirds of the members of the board, may reinstate such former member to membership upon such terms as the Board of Governors may deem appropriate.

 

Section 8, Transfer of Membership:  Membership in this association is not transferable or assignable.

 

Section 9, Powers and Duties:  The members shall have the rights and responsibilities to:

 

(a)               Elect the officers and committee chairmen;

(b)               Remove from office any elected holder of office for good and sufficient cause;

(c)               Hear the reports of the Board of Governors and officers;

(d)               Modify or veto any decision or recommendation of the Board of Governors;

(e)         Approve the purchase of real estate by an affirmative mail ballot vote of eligible members entitled to vote in the association; Real estate is agreed to mean land rather than buildings upon club land.

(f)                 Approve the sale or lease of Association real estate by an affirmative mail ballot vote of two thirds of the then members of a class comprised of all Senior and Life members;

(g)               Attend membership meetings;

(h)              Abide by the bylaws and all the rules and regulations promulgated by the association, the Board of Governors and committees;

(i)                 Amend the bylaws.

(j)                 Section 10, Work Assessments: New members must sign a Probationary Agreement which will indicate that new members cannot sponsor members for a period of one year.

Section 10, Work Assessments:

 

(a)   Each Senior member below the age of 65 who has not yet reached 15 consecutive years of Senior membership in good standing is obligated to work a set number of hours per year in some approved manner which benefits the Association. The member shall have the option of paying a monetary assessment per hour for each hour not worked. There shall be no formal work assessment for Board members.  The hours of work and the assessment per hour will be recommended by the Board and approved by the membership.

 

(b)    The 15 years of membership exemption does not apply to any Association members voted in after April 30, 1998.

 

(c)    Board members will be considered to have fulfilled their work requirement and shall be allowed to participate in any shooting venues at committee rates.

 

Section 11, Cessation of Property Interest on Termination of Membership: All right, title and interest, both legal and equitable, of a member in and to the property of the association shall cease and terminate in the event of any or either of the following:

 

(a)               The expulsion of a member;

(b)               The striking of his name from the roll of members;

(c)               His death or resignation.

 

Section 12, Membership Waiting List:

 

(a)   An applicant refusing membership without valid reason will be removed from the waiting list and not permitted to reapply for a period of two years

(b)    Non members, whether on the waiting list or not, must pay guest fees and rates

(c)    Prospective members who no longer have sponsors will be dropped from the list and their application fee will be refunded.  They will first be given a reasonable opportunity to obtain a new sponsor.

(d)    Prospective members failing to appear without an excused absence for a vote on their membership application will be mailed a letter advising them that they are no longer on the waiting list or a prospective member. 

 

Article IV:  Meetings of Members

 

Section 1, Annual Meetings: An annual meeting of the association shall be held on the first Monday of December in each year for the purpose of electing officers and for the transaction of such other business as may come before the meeting. The election of officers and elective committee chairmen shall not be conducted unless all members have been appropriately notified of the meeting, its purpose and the candidates up for election. If the day fixed for the annual meeting shall be a legal holiday in the state of Connecticut, such meeting shall be held on the following Monday.

 

Section 2, Regular Meetings: A regular meeting of the association shall be held on the first Monday of each month, except the months of July and August. If the day fixed for the regular meeting shall be a legal holiday in the state of Connecticut, such meeting shall be held on the following Monday.

 

Section 3, Special Meetings: Special meetings of the members may be called by the President, the Board of Governors, or by written request to the President signed by not less than 10 members having voting rights.

 

Section 4, Place of Meeting: The Board of Governors may designate the place for any regular meeting or for any special meeting.

 

Section 5, Notice of Meeting: Written or printed notice stating the place, day and hour of any meeting of members shall be delivered either personally, electronically or by mail to each member entitled to vote at such meeting, not less than 4 days nor more than 10 days before the date of such meeting, or by the direction of the President, or the Corresponding Secretary, or the officers or persons calling the meeting. In case of a special meeting, or when required by statute or by these bylaws, the purpose or purposes for which the meeting is called shall be stated in the notice.

 

Section 6, Quorum: Ten percent of the current Senior membership limit shall constitute a quorum for the transaction of business at any meeting of the association.  If a quorum is not present at any meeting of members, a majority of the members present may adjourn the meeting, from time to time, without further notice.

 

Section 7, Conduct of Meetings:  Situations not covered by the by-laws will be governed by Robert’s Rules of Order

 

Article V:  Board of Governors

 

Section 1, General Powers:  The control and management of the affairs of the association shall be managed by its Board of Governors. The Board of Governors shall be composed of the officers and elected committee chairmen.

 

Section 2, Residuary Powers:  The Board of Governors shall have the powers and duties necessary or appropriate far the administration of the affairs of the association. All powers of the association, except those specifically granted or reserved to the members by law, the Articles of Association or by these bylaws, shall be vested in the Board of Governors.

 

Section 3, Tenure:  Each Governor shall hold office from January 1 through December 31 and until his successor shall have been qualified and elected.

 

Section 4, Nominations and Elections:  Nominations for club positions will be accepted at the November meeting with elections conducted at the December meeting.

 

Section 5, Regular Meeting:  A regular meeting of the Board of Governors shall be held on the third Wednesday of each month. If the day fixed for the regular meeting shall be a legal holiday in the state of Connecticut, such meeting shall be held on the following Wednesday. The Board of Governors may provide by resolution the time and place for the holding of additional regular meetings of the Board without other notice than such resolutionCommittee chairs must attend meetings or send a designated representative.  This does not apply to Officers.

 

Section 6, Notice of Actions:  All motions voted upon by the Board shall appear in the Newsletter except for those involving personnel actions or negotiations.

 

Section 7, Special Meetings:  Special meetings of the Board of Governors may be called by or at the request of the President or any two Governors. The person or persons authorized to call special meetings of the board may fix the place far holding such special meeting of the Board as called by them.

 

Section 8, Notice of Special Meetings:  Notice of any special meeting of the Board of Governors shall be given at least two days prior thereto by written notice or by telephone to each Governor. The business to be transacted at the meeting need not be specified in the notice of such meeting.

 

Section 9, Quorum:  A majority of the eligible members of the Board of Governors shall constitute a quorum for the transaction of business at any meeting of the Board; but if less than a quorum is present at said meeting, a majority of the Governors present may adjourn the meeting without further notice.

 

Section 10, Manner of Acting:  The act of the majority of Governors present at a meeting at which a quorum is present shall be the act of the Board of Governors, unless the act of a greater number is required by law or by these bylaws.

 

Section 11, Restricted Operating Fund:  The Board of Governors may establish and set apart out of any funds of the association a reserve or reserves for any proper purpose and may abolish any such reserve in the manner in which it was created. Such restricted operating fund may be established to meet the expenses of ownership, operation and retirement of any bond issues.

 

Article VI:  Officers

 

Section 1, Positions:  The officers of the association shall be a President, Vice-President, Treasurer, Recording Secretary, Corresponding Secretary, Membership Secretary, Audit and Budget Secretary, Legislative Secretary and Community Relations Secretary. No more than one elective office may be held by the same person.

 

Section 2, Election and Term of Office:  The officers of the association shall be elected annually by the members at the regular annual meeting. If the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as conveniently may be. Each officer shall hold office until his successor shall have been qualified and duly elected.                             .

 

Section 3, Removal:  Any officer elected may be removed by the members of the association at any regular meeting following the meeting at which charges are preferred against such officer and after appropriate hearing by the grievance committee.

 

Section 4, Vacancies:  A vacancy in any office because of death, resignation, removal, disqualification, or otherwise, will be filled by appointment of the Board of Governors for the unexpired portion of the term.

 

Section 5, Duties of Officers:

 

(a)               President:  The President shall be the principal executive officer of the Association and shall, in general, supervise and control all of the business and affairs of the association. He shall preside at all meetings of the members and of the Board of Governors. He shall appoint committees as may be necessary or convenient and fix its duties. He may sign any deeds, bonds, or contracts or other instruments which the Board of Governors has authorized to be executed; and in general, he shall perform all duties incident to the office of President and such other duties as may be prescribed by the Board of Governors.

 

(b)               Vice-President:  In the absence of the President, or in the event of his inability or refusal to act, the Vice-President shall perform the duties of the President; and when so acting, shall have all the powers of and be subject to all the restrictions upon the President. The Vice-President shall perform such other duties that may be assigned by the Board of Governors or the President. The Vice ­President shall be responsible for ensuring Association representation at the meetings of outside organizations deemed necessary by the Board of Governors. The Vice-President shall convene as necessary a grievance committee consisting of two Board members and three Senior or Life members from the general membership to investigate and pass upon complaints against members and report their findings and action taken to the Board of Governors for its approval. The Vice-President may summarily suspend the rights and privileges of any member pending the investigation of a complaint against a member.

 

(c)               Treasurer:  If required by the Board of Governors, the Treasurer shall give a bond for the faithful discharge of his duties, in such sum and with such surety or sureties as the Board of Governors shall determine. He shall have charge and custody of and be responsible for all funds and securities of the Association, receive and give receipts for moneys due and payable to the Association from any source whatsoever, and deposit all such moneys in the name of the Association in such banks or other depositories as shall be selected by the Board of Governors and in general, perform all duties incident to the office of Treasurer and such other duties that may be assigned by the President or the Board of Governors.

 

(d)               Recording Secretary:  The Recording Secretary shall keep the minutes of the meetings of the members and of the Board of Governors in one or more books provided for that purpose; be custodian of the Association records and of the seal of the Association and see that the seal of the Association is affixed to all documents, the execution of which on behalf of the Association under its seal is duly authorized in accordance with the provisions of these bylaws; keep a register of the post office address of each member which shall be furnished to the Recording Secretary by the Membership Secretary; and in general, perform all duties incident to the office of Recording Secretary and such other duties that may be assigned by the President or the Board of Governors including the maintenance of a log of any changes to the Board of Governor’s Rules until such time as those changes are reflected in the next revision of the Rules.

 

(e)               Corresponding Secretary:  The Corresponding Secretary shall read. all correspondence at meetings and answer all correspondence as instructed by the President, keep a record of all outgoing correspondence, see that all notices are duly given in accordance with the provisions of these bylaws or as required by law, and in general, perform all duties incident to the office of Corresponding Secretary and such other duties that may be assigned by the President or the Board of Governors. The Corresponding Secretary shall ensure that timely notice is given to members of the Association, for all regular meetings and other affairs held by the AssociationAny input to the newsletter or concerns should go to the Corresponding Secretary

 

(f)                  Membership Secretary:  The Membership Secretary shall record all duties of the membership committee as pertains to all applications for membership and recommendations as to whether the applicant be accepted or rejected. The secretary shall be responsible for keeping the membership records current for mailing of the dues notices. The secretary shall also keep records of work hours of the membership as reported by committee chairmen, and in general, perform all duties incident to the office of Membership Secretary and such other duties that may be assigned by the President or the Board of Governors including those activities necessary for the processing of Honorary Members.  The Membership Secretary may distribute member lists to venue chairs and/or officers and should periodically provide the Corresponding Secretary and the Secretary of Audit and Budget with a copy of the entire club data base in appropriate electronic format.

 

(g)               Past President:  The Past President shall act in an advisory capacity to the Board of Governors and carry a vote on the board for a period of one year immediately following the completion of his term of office.

 

(h)              Audit and Budget Secretary:  The Audit and Budget Secretary shall ensure the audit of the books of the Association at least once a year. He shall also prepare budgets for the various committees at the beginning of each year for the approval of the Board of Governors and ratification of the membership. He shall report and certify as to the assets and liabilities of the Association as required by the Board of Governors.  The chair of Audit/Budget will conduct periodic internal audits of venues.

 

(i)                 Legislative Secretary:  The Legislative Secretary stay abreast of and inform the members of all legislative activities at the local, state and national levels that affect the interests of the Association, shall submit suggestions to the Association regarding changes in our present fish and game laws, shall assist in having laws passed for the betterment of sportsmen in general, shall make such recommendations to the state Board of Fisheries and Game and the legislature as the Association deems necessary and shall, when necessary, attend meetings of the legislature to secure for the Association and sportsmen in general advantageous legislation in matters pertaining to fishing and hunting.

 

(j)                 Community Relations Secretary:  The Community Relations Secretary shall be responsible for maintaining and improving positive relations between the Association and the local and state community. He shall encourage the use of Association facilities by community organizations, recommend fund raising activities. to be undertaken by the Association for the benefit of community organizations and publicize activities of the Association in a manner beneficial to the Association in the local media, as appropriate, for all affairs held by the Association. He shall also represent the Association at local town meetings and speak for the Association on matters of importance to the Association in addition to generating positive publicity for the Association with regard to topics of community interest.

 

Article VII:  Executive Committee

 

Section 1, Membership:  The officers of the association shall comprise the Executive Committee.

 

Section 2, Purpose of the Executive Committee:  The Executive Committee shall be responsible for investigating and making recommendations to the Board of Governors on legal, financial, management and public relations matters of importance to the Association.

 

Section 3, Executive Committee Meetings:  The President or a majority of the committee itself may call a meeting of the Executive Committee and the presence of a majority of the members, including the President, shall constitute a quorum for the purpose of conducting business.

 

Section 4, Limits of the Executive Committee:  The Executive Committee may not represent the interests of the Association or distribute funds on any legal or financial matters without express consent of the Board of Governors.

 

 

Article VIII:  Chairmen of Elected Committees

 

Section 1, Chairmen:  The Association shall have the following committees acting under their elected Chairmen or Secretaries.

(a)   Activities

(b)   Archery

(c)   Fish and Stream

(d)   House and Grounds

(e)   Hunting

(f)     Land Management

(g)   Pistol and Rifle

(h)  Skeet

(i)     Sporting Clays

(j)     Trap

 

Section 2, Election and Term of Office:  The committee chairmen of the Association shall be elected annually by the members at the regular annual meeting. If the election of the committee chairmen shall not be held at such meeting, such election shall be held as soon thereafter as conveniently may be. Each elected committee chairman shall hold office until his successor shall have been qualified and duly elected.

 

Section 3, Removal:  Any elected committee chairman may be removed by the members of the Association at any regular meeting following the meeting at which charges are preferred against such elected committee chairman and after appropriate hearing by the grievance committee.

 

Section 4, Vacancies:  A vacancy in any office because of death, resignation, removal, disqualification or otherwise, may be filled by appointment of the Board of Governors for the unexpired portion of the term.

 

Section 5, Rules:  Each committee may adopt rules for its own government not inconsistent with these bylaws or with rules adopted by the Board of Governors. All such committee rules shall first be submitted to the Board of Governors for its approval.

 

Section 6, Duties of Committees:

 

(a)   General:  Any committee spending $1,000 of its budgeted funds on any one expense item shall first notify the Board of Governors.  All non-budgeted expenditures over $500 shall require Board approval.

 

Shooting venues should submit budgets for individual shoots to Audit/budget chair with projected budget.

 

            The Association will be closed to all firearms shooting activities on Easter             Sunday.

 

(b)    Activities:  The Activities committee shall provide proper guidance and assist members in all of their activities. It shall stimulate their interest in hunting and fishing and help them in every way to become good sportsmen. It shall provide a program of entertainment for meetings and all Association affairs.

 

(c)   Archery:  The Archery committee shall provide sport and recreation for its members and guests. It shall provide instruction, advice, and stimulate interest of the members in archery shooting. It shall sponsor shoots favorable to the Association and, with the approval of the Board of Governors, may sponsor teams in various outside competitions.

 

(d)   Fish and Stream:  The Fish and Stream committee shall procure fish for the stocking of areas selected by the Association and shall make recommendations to the Board of Governors relative to the purchase of fish and shall assist in stimulating an interest in the rearing and distribution of fish and in formulating plans for the protection and increase of fish. The Fish And Stream committee shall be responsible for the maintenance, preservation and improvement of the Association's streams, ponds and riparian property and shall make recommendations to the Board of Governors relative to the enhancement of such assets. It shall also construct and maintain such dams, bridges, shrubbery and other streamside improvements as the Board of Governors directs for the protection and increase of fish and for the increased utilization of the Association's fisheries by its members.

 

(e)   House and Grounds:  The House and Grounds committee shall supervise the care and upkeep of the Association’s improved grounds and property and shall provide ordinary maintenance. It shall provide ways and means of reducing vermin and assist in predator control upon the Association's property in compliance with existing state statutes..

 

(f)      Hunting:  The Hunting committee shall procure game for the stocking of areas selected by the Association and shall make recommendations to the Board of Governors relative to the purchase of game and shall assist in the feeding and care of game during the closed season and shall formulate plans for the protection and increase of game. It shall provide instruction, advice, and stimulate the interest of members in hunting with shotgun, rifle and muzzle loading firearms

 

(g)    Land Management: The Land Management Committee shall oversee the proper use and development of FFCF&GPA (the club) property and make recommendations to the Board of Governors.  Defined as developing the club property for the improvement of wildlife contained within its borders; forestry management for the economic benefit of the property, effective and safe use of the property as it pertains to the individual venues and to assure the proper balance between club activities and the clubs ecosystems.  This responsibility applies to open areas, not club improved areas, e.g club house, skeet, trap, or five-stand fields, etc.  An exception is the activities of sporting clays as this would could affect the clubs ecosystems. 

 

(h)  Pistol and Rifle:  The Pistol and Rifle committee shall provide sport and recreation for its members and guests. It shall provide instruction, advice, and stimulate interest of the members in pistol and rifle shooting. It shall sponsor shoots favorable to the Association and, with the approval of the Board of Governors, may sponsor teams in various outside competition. Its registered events shall adhere to the National Rifle Association's rules.

 

(i)     Skeet:  The Skeet committee shall provide sport and recreation for its members and guests. It shall provide instruction, advice, and stimulate the interest of members in skeet shooting. It shall sponsor shoots favorable to the Association and, with the approval of the Board of Governors, may sponsor teams in various outside competition. Its registered events shall adhere to the National Skeet Shooting Association's rules.

 

(j)      Sporting Clays:  The Sporting Clays committee shall provide sport and recreation for its members and guests. It shall provide instruction, advice, and stimulate interest of the members in sporting clays shooting. It shall sponsor shoots favorable to the Association and, with the approval of the Board of Governors, may sponsor teams in various outside competitions.  Its registered events shall adhere to the National Sporting Clays Association rules.

 

(k)    Trap:  The Trap committee shall provide sport and recreation for its members and guests. It shall provide instruction, advice, and stimulate interest of the members in trap shooting. It shall sponsor shoots favorable to the Association and, with the approval of the Board of Governors, may sponsor teams in various outside competition. Its registered events shall adhere to the American Trap Association's rules.

 

 

Section 7, Committee Reports:  Committee chairmen shall make periodic reports and recommendations to the Board of Governors and shall report all rules promulgated.

 

Section 8, Meeting Attendance:  It shall be the duty of a committee chairman to have a representative from his committee attend any board meeting that he is not able to attend himself This representative shall have the power to vote in place of the chairman at that meeting.

 

Article IX:  Special Committees

 

Section 1, Special Committees:  The President, with the advice of the Board of Governors, shall appoint such special committees as may from time to time be necessary. The members of said committees shall continue as such until the next annual meeting of the. Association and until their successor are appointed. The President, with the advice of the Board of Governors, may remove any member thereof whenever in the judgment of the President, with the advice of the Board of Governors, the best interest of the Association shall be served by such removal.

 

Section 2, Vacancies:  A vacancy in any committee because of death, resignation, removal, disqualification, or otherwise, may be filled by appointment made by the President.

 

Section 3, Rules:  Each committee of the Association may adopt rules for its own government not inconsistent with these bylaws or with rules adopted by the Board of Governors. All such committee rules shall first be submitted to the Board of Governors for its approval.

 

Section 4, Nominating Committees:   The President shall, at the September membership meeting of each year, name a committee of five members composed of two (2) members from the Board of Governors and three (3) Senior members. The committee shall present a slate of

candidates for the vacant offices and elective committee positions at the November membership meeting. Consenting incumbent officers and committee chairmen shall be included in the slate for re-election. Nominations for any office may also be made from the floor at the November membership meeting.

 

 

Article X:  Books and Records

 

Section 1, Records:  The Association shall keep correct and complete books and records of account and shall also keep minutes of proceedings of its membership, Board of Governors and Executive Committee meetings, and shall keep at the principal office a record giving the names and addresses of the members entitled to vote. All books and records of the Association may be inspected by any member, or his agent or attorney for any proper purpose at any reasonable time upon written request.

 

Section 2, Custody of Papers, Reports, and Records:  All papers, correspondence, reports, records, minutes of meetings of the Association read before the Association or submitted too it, shall be lodged with the proper secretary and become the property of the Association. All records of the Association shall be used for Association business only.

 

Article XI:  Fiscal Year

 

The fiscal year of the Association shall begin on the first day of January and end on the last day of December of each year.

 

Article XII:  Dues and Membership

 

Section I, Annual Dues:  The Board of Governors, subject to the approval of the members, may determine from time to time the amount of initiation fee, if any, and annual dues payable to the Association by members of each class and to assess each member a number of hours to be worked in some manner for the benefit of the Association, or a dollar amount to be paid in lieu of actual work;

 

Section 2, Payment of Dues:  Dues shall be payable on the first day of January in each year.

 

Section 3, Default and Termination of Membership:  Any member of any class who shall not have paid their dues, by January 31st shall have their membership in the Association terminated.  If an appeal of the termination is approved, there will be assessed a late fee.

 

 

Section 4, Leave of Absence/Inactive Status:  A member may request a "leave of absence" from the Board of Governors. If granted, it can run indefinitely as long as an annual maintenance fee is paid to be placed on Inactive Status.  Inactive members no longer have use or voting privileges but retain their gate cards and their bond. Active membership can be resumed at any time by the payment of regular dues without regard to the established membership limit set by the Board of Governors. The granting of a Leave of Absence will reduce the Senior membership number by one, in which case the next applicant on the waiting list shall be brought up for induction as long as the established membership limit is not exceeded.

 

Section 5, Death of a Member:  On the death of a Life or Senior member, who is survived by a spouse who is neither a Life nor a Senior member, then, for the remainder of the calendar year, such surviving spouse may assume all membership rights and equity interests of such deceased member except voting rights.                                                                                                                  .

 

At any time before the end of the next calendar year, such surviving spouse may elect to continue such Senior membership, with approval of the members, by so notifying the Membership Secretary. Nothing herein shall excuse such electing spouse from any membership requirement, obligation or assessment remaining unfulfilled on the death of such deceased member or thereafter accruing except that there shall be no work assessment requirement for the year of the death.

 

Article XIII:  Disbursement of Assets of the Association

 

Section 1, Sale of Land:  If at such time as the Fairfield County Fish and Game Protective Association, Inc. is no longer able to carry out its functions in accordance with the aims of the Preamble to the bylaws, and with at least a portion of the historical activities of the Association, due to enactment of a prohibition making it unlawful to pursue such aims or activities on land now owned or hereafter acquired by the Association and after all legal or administrative appeals or proceedings have been exhausted or concluded, then the Board of Governors of the Association shall make all reasonable efforts, for a period of not more than twenty-four (24) additional months, to sell that land in accordance with the terms and procedures set fourth in Sections 2 and 3 of this Article. Immediately upon knowledge of enactment, the Board of Governors is authorized to begin a diligent search for substitute property.

 

Section 2, Use of Proceeds:  The proceeds of any sale of Association property sold for reasons referred to above are to be held by the Board of Governors in an interest-bearing account or otherwise provide for in section 3 hereof: are to be used for the sole and exclusive purpose of purchasing other land for Association use upon which the Association would not be prohibited by law from carrying on its functions in accordance with the aims of the Preamble to the bylaws, and at least a portion of the historical activities of the Association.

 

Section 3, Liquidation of Assets:  In the event that the Board of Governors sells restricted land, but, after reasonable efforts, cannot locate and purchase other land for the Association upon which it may legally pursue its aims and activities as set forth above within three (3) years from the date of enactment or the conclusion of the appeals process, whichever is later, then the Board of Governors shall have authority and responsibility, after making provision for the satisfaction of all lawful obligations of the Association, to distribute the net proceeds equally among the then members of a class comprised of all Senior and Life members.

 

Article XIV:  Seal

 

The Board of Governors shall provide a corporate seal, which shall be in the form of a circle and shall have inscribed thereon the name of the Association and the words "Corporate Seal Fairfield County Fish and Game Protective Association, Inc."

 

Article XV:  Amendments to Bylaws

 

These bylaws may be altered, amended or repealed and new bylaws may be adopted at any regular meeting or any special meeting called for such purpose if at least 21 days written notice is given, by a separate mailing, of intention to alter, amend, repeal or adopt new bylaws at such meeting. Any such notice shall include a copy of the changes and a form of proxy. The requisite vote to alter, amend, repeal or adopt new bylaws shall be a majority vote provided such majority shall be no less than twenty-five percent of the then members of a class consisting of all Senior and Life members.

 

Article XVI:  Certificate of Indebtedness

 

Subject to any modifications or amendments to the within bylaws, a Certificate of Indebtedness issued to a member shall be subject to the following conditions:

 

Section 1, Purchase of Certificate:  All Senior members and all applicants for Senior membership in the Association on or after January 1, 1992, shall be required to purchase a Certificate of Indebtedness in the sum of One Thousand ($1,000.00) Dollars: the funds so acquired to be used for land acquisition only.

 

All members of any other class of membership may purchase a Certificate of Indebtedness in any amount and repayment of such Certificate of Indebtedness may be made at any time,. at. the request of such non-Senior member. All taxes, duties or other levies assessed thereon shall be paid by the purchasing member and are not refundable by the Association.

 

Section 2, Conditions:  A Certificate of Indebtedness shall be non-interest bearing and shall be subject to the following conditions:

 

Upon termination of the membership of a member holding a Certificate of Indebtedness, the Association shall, after receipt of such terminated member's duly endorsed Certificate of Indebtedness and full payment of any indebtedness to the association, pay to such terminated member or the legal representative of the estate of such deceased member, only out of moneys received by the Association from the admission of a new member to take the place of such terminated member, the sum evidenced by such Certificate of Indebtedness.

 

Section 3, Installment Payments:  The Board of Governors, within its sole discretion, may make arrangements for installment payments to purchase a Certificate of Indebtedness.

 

Section 4, Postponement of Certificate:  The Board of Governors, within its sole discretion, may postpone the requirement of a Certificate of Indebtedness purchase for a Sub-Senior member who becomes a Senior member and is either a full time student or is on active, non-career military service, until such full time studies and/or active, non-career military services are terminated.